Add, Edit, and Set the Default Student Related Address

You can add or edit related addresses for a student and set an address as the default.

For international students, you must specify their U.S. and foreign addresses under Address on their International page (Select the Students tile > select the name in the Students list > expand Contact Manager > select the International tile.). Any additional addresses you can still specify here.

From this page, you can display the addresses specified on their International page and edit non-address related values. For example, you can edit the phone number for the address, but not the street address and country.

If an address other than Student Profile is selected as the default, the following fields can be edited here, but Anthology Student does not synchronize them for you with the Student Profile.

• Other Phone Number

• Mobile Phone Number

• Other Email address

• County

If you want them to be consistent, you must change them here and on the Student Profile.

You can also specify a student address as a default address. After you specify an address as default, the address record is set as default: 

• Here in Related Addresses

• In Contact Preferences (Select the Students tile > select the name in the Students list > expand Contact Manager > select the Contact Preferences tile.)

It is also displayed on the Student Profile under Contact Information.

Prerequisites

You must have:

• Common - Student - View authorization

• To add a related address, Contact Manager - Student Address - New authorization

• To edit a related address or set it as the default, Contact Manager - Student Address - Edit authorization

To edit an address, it must have an Address Type other than Student Profile. (The address for the Student Profile must be edited on the Student Profile.)

Access Method

Select the Students tile > select the name in the Students list > expand Contact Manager > select the Related Addresses tile.

Procedure to Add or Edit an Address

1. If you want to: 

   • Add a new address, select the New button

   • Add a new address by copying address information from the Student Profile, select the Copy from Student Profile button

   • Edit an address, select the Address Type link in the list

2. In Address Type The category of the Address. For example, Home, Vacation, Work, and so on. If billing address is selected as the Address Type, the address information is displayed in the student's ledger card on the Billing Address tab., select a value. If configured, you can specify an Address Type as FERPA.

3. Review, specify, or change the following values.

   City The name of the city. Country The country of residence. If you are specifying a country, it defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country. County The county for the address. Email Address The email address. First Name The first name of the student or person. Last Name The last name of the student or person. Mobile Phone Number The mobile phone number. Other Email Address If the student has more than one email address, the secondary email address.

   Other Phone Number If the student has a phone number where they can be contacted in addition to their mobile or work phone, the phone number. The format will depend on how your institution configured phone numbers (such as whether it uses parentheses and hyphens). Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city or state or both, the list contains the valid zip codes. State If within the United States, the name of the state. Status Active indicates that the address type is an active address. An inactive status for an address indicates that the address is most likely an address that will not result in contacting the student. For example, Anthology Student displays Inactive for the system-defined SEVIS Foreign US Address and Future address types. Anthology also displays Inactive for the address types your institution defined if they are changed from active to inactive in configuration. It also displays Inactive if the address type was configured with effective dates and the current date is outside of that date range. It is read-only. Street Address The street address. For student addresses, if an address has more than 40 characters, the additional characters in the address line will not be extracted to be sent to COD but will be truncated. Telephone Number The telephone number. The format will depend on how your institution configured phone numbers (such as whether or not it uses parenthesis and hyphens). Title The title for the person. Work Phone Number The work telephone number for the student, staff, or person. The format will depend on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens). When a student is placed in a job using student placement, the program automatically updates the number with the phone number for the employer. If it applies, the extension is also updated.

4. If the address type is configured to have effective dates and will only be valid during a date range, specify or change the values.

   End Date The date when the student would like the address to no longer be in effect. Seasonal Indicates that the address is seasonal/temporary address. For example, if a student would like to receive mail at an address for a certain length of time. If you are adding or editing an address and it is selected, you must specify the values for Start Date and End Date.

   Start Date The date that the student would like the address to start being in effect.

5. If you want to save and: 

• Continue making changes, select the Save button

• Close, select the Save & Close button

Procedure to Set a Default Address

1. Take the appropriate action.

   Task You Want to Perform	Action to Take
   Set an address other than Student Profile as the default	1.  Highlight the record you want to set as default in the list. 2.  Select the Set Default button on the toolbar
   Set the Student Profile as the default	1.  Highlight record for the address that is currently the default in the list. 2.  Select the Clear Default button on the toolbar.

   For the student, Anthology Student changes: 

   • Default column to Yes in the Related Addresses list

   • Set as Default column to Yes in the Contact Preferences list

   • Displays the address on the Student Profile under Contact Information